Important: Before assigning accounts, you must first follow the instructions for defining formatting codes.
In this section of the Financial Formatting process, you will assign which accounts are included on each defined line that you have created codes for. This lets you map the proper financial accounts to the various line codes of the report.
1. Follow the instructions to Add or Change a new format until you reach the window that displays the following choices: EXIT, Define Formatting Codes, Assign Accounts to Codes, Print. Select Assign Accounts to Codes.
2. A Select A Codewindow will appear with a list of the line codes that have the ACCT LEVEL flag set to Y (Y=Yes) in your current report format. Select the line to work on by highlighting it and pressing Enter.
4. An Uncoded Accountswindow will appear with a list of all available accounts. Use the arrow keys to highlight the desired account(s) and press Enter to tag it, thereby assigning it to the selected code. To deselect an account, press Enter to remove the tag. Press F10 when finished selecting accounts.
Note: To insure that the alternate report is accurate and in balance, all ledger accounts must be assigned.
5. The following command options will appear: Update, Exit. Select Update to save changes. Select Exit to exit without saving.
Important: Your work will not be saved until you select Update.
For more information on Financial Statement Formatting see Financial Statement Formatting.